Week 4 (5/2 - 5/6)
This week we received all of the boxes with the promotional that need to be packed for Georgia State Rec Cup. Me and one of the other inters are going to be packing 120 bags for eat of the teams enrolled in the tournament. The tournament has girls and boys teams ages 10 to 19. The tournament takes place the weekend of May 15th, the top two teams from each age group will play in championships the following weekend. I had some invoices to pay for Jade and insurance reports. On one of the reports this week there was a 16 year old girl that was injured during the game. I could not find her correct team listed in the Affinity system (Affinity has all of the youth and adult players that are registered with the organization). I had to call the registrar to get her information transferred to the correct team. When clubs register with Georgia Soccer their insurance coverage is also handled through our organization. When players are hurt during practice or games the insurance we are associated with will assist with hospital costs. There was also a director of coaches meeting this week. Daniel is the head of the coaching department, there was a lunch meeting hosted for the local club directors. In this meeting he covered rule changes, showed videos of suggested curriculum that could be distributed to coaches, and opened the floor for any questions.
I also worked on a few other projects for Jade. One was an insurance research project. The employees of Georgia Soccer are changing their personal insurance provider. I was in contact with their insurance rep that would be coming to the office to explain their new coverage. I was responsible for making sure everyone in the office completed and signed all of the documents that would be given to her during the meeting. Another project was for auditing through the IRS. I had to review all of the employees financial payment history and answer tax questions, in addition to sending proof of payments and taxes withheld. The employee information had to be split by those that were on salary and those that were hourly.
Weekly Hours – 40
Week 5 (5/9 – 5/15)
Georgia Soccer is updating their logo and beginning the rebranding process for the organization. The new tag line is Your State. Your Game. Some of the people in the office are not crazy about it, but it does look better. You can see logo and website by clicking on the GSA tab at the top of the blog. The marketing – public relations company emailed a large document breaking down the colors swatches, clarifying when to use the tag line and when to leave it off, how it should be used in email signatures and letter head, and sizing for the building sign to be replace. My next project is to research local vendors that will be able to do our promotional items with the new logo. These items include mugs, key chains, hats, pamphlets, stationary, water bottles and much more. I am compiling of the prices into an excel document to prepare for my final proposal. I am scheduling meetings with the top five companies with the most competitive process. Jade and I will review their samples, I supplied each of them with our branding guidelines so they have a better idea of what we are looking for. I will present what I find to Jade and our executive direct by the end of next week.
Georgia State Rec Cup is this weekend. We registered all of the teams on Thursday. Each coach or team representative had to supply signed player cards, insurance forms, and an official roster. Earlier in the week I organized folders for all the teams by age group and gender that had all of the documents that needed to be signed and filed. Every tournament has different guidelines for registration. There are no exceptions, and any one that has to come back the next day has to pay a fine. I was at the office at 8am to help the tournament director with managing the venues from the office. Because the tournament is so large it takes place at a number of different venues. I was in charge of 4 different locations. Each on site volunteer for the four venues would call me to update the scores following each game, weather updates, and clarify any questions about team advancement or registrations. The weather was fairly over cast on Saturday, but luckily there was no lightning so the games were able to continue. On Sunday I did the same, but I was on site at one of the venues. I had a chance to meet all of the volunteers and assisted with the awards ceremony for the teams that would advance to the championship round the following weekend.
Weekly Hours – 50
Week 6 (5/16 – 5/22)
This week I was focused on finding a vendor to design and put up our new building sign. I also had to get in touch with the city of Chamblee to get the proper paper work for posting a sign the office building. I found three vendors with decent prices and scheduled them to come out to meet with Jade and out executive director. We are also preparing for the Georgia State Cup tournament that will take place in Columbus, Georgia. We received all of the promotional items for to begin putting the coach’s bags together. I believe this tournament has about 200 teams that will be participating from all over Georgia. There was another Score shipment that was delivered this week, I inventoried and updated the spreadsheets. During my down time I worked on some of the ADG paperwork and did some light filing for Jade.
Weekly Hours – 30
Week 7 (5/23- 5/29)
This week was packing tournament bags for coaches, and getting prepared to go to Columbus for State Cup. All of our venue flags had the old logo on them so we had make sure all of them had the flags with the new logo attached in addition to all if the Publix venue flags (Publix and Score are two of our main sponsors). Thursday was another registration day for the teams in the tournament, stayed late to get all of the teams checked in. On Friday I met two other interns at the office to pack the car with the flags and tents we would need for the weekend. The drive to Columbus was about 3 hours. Because the tournament is so large and Columbus is such a small city Columbus State University hosted us, referees, and some of the coaches to stay in the dorms through the weekend. Once we arrived to the park on Friday we put up Georgia Soccer and Publix flags all over the venue, helped line about 20 full size soccer fields, set up corner flags, and organized the tournament office. During the tournament I worked as a field marshal, updated the tournament website, and recorded all of the red card reports and incident reports. We also had a chance to watch some of the games. It was a beautiful soccer park with lots of vendors. Overall it was a great it was a great soccer weekend and I learned a lot all of the work that is put into making such a large tournament run smoothly.
Weekly Hours - 50
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